Administrative Analyst

Requisition Number: 258
Position: Administrative Analyst
Location: Moorestown, NJ
Career Level: Junior
Travel Percentage: <10%
Type of Position: Full-Time
Relocation Available: No
ITAR: US Citizen Required
Security Clearance: DoD Secret Clearance

About Our Company

Pugh Associates is a Woman and Veteran Owned Small Business, headquartered in St. Petersburg, Florida with field offices in Mount Laurel, New Jersey and Gautier, Mississippi, providing quality Technical and Programmatic Solutions to our Government and Industry customers. Our dedicated staff prides themselves as the Subject Matter Experts in Ship Design, System Engineering, Test & Evaluation, Combat Systems Alignment, Integrated Logistic Support and Combat System Simulation. Pugh Associates is a great place to work, and our team is inspired to provide our warfighters with the tools to defeat threats!

Description of Duties
Pugh Associates is seeking an Administrative Analyst to support the AEGIS Technical Representative (TECHREP) Professional Support Services Contract in Moorestown, NJ. The AEGIS TECHREP contract provides on-site direction, oversight, and support to validate the design, performance, and integration of the AEGIS Weapon System and AEGIS Combat System.

Functional Responsibilities

  • Provide overall general administrative support to AEGIS Technical Representative in managing and coordinating office calendars of senior leaders, greeting visitors, as well as managing and coordinating meetings

  • Create, review, edit, and route general correspondence such as letters, memorandums, notices, and instructions in accordance with Department of the Navy and AEGIS Technical Representative policies

  • Develop accurate and compliant draft SOPs, plans, processes, Command Operation Reports, and other relevant documents and materials

  • Provide recommended improvements to Records Management activities (file plans, dispositions processes, and retention plans)

  • Create briefs to train and inform AEGIS Technical Representative of changes to guidance as well as systems changes and updates

  • Write and review documents for public release, coordinate events with high headquarters, ensure all websites have current data listed

  • Assist in the coordination of high-profile visits, Program Reviews, All Hands meetings, Change of Commands, Award Ceremonies, and Retirement Ceremonies

  • Provide graphics support including layouts for brochures, booklets, handouts, posters, presentations, and signs

  • Draft and generate compliant and accurate charts, all hands briefs, organizational charts

  • Assist in managing roles, responsibilities and maintaining data logs

  • Plan and manage detailed schedules on operation, maintenance, installations and emergent tasking

  • Support the Workforce Management Team in hiring, training, retaining, and rewarding the AEGIS Technical Representative workforce

  • Provide reports on training statuses of AEGIS Technical Representative personnel and will coordinate training with internal and external persons

  • Coordinate award ceremonies

Notes:

  • This is not a telework position

  • You must hold a valid driver’s license

  • You must own a reliable motor vehicle

Minimum Education and Experience:

  • High School/GED diploma with 1 year of experience or Bachelor’s degree

Required Skills and Certifications:

  • Your resume/cv accepted by our customer

  • DoD Secret Clearance or ability to obtain an Interim Secret Clearance within 90 days of signing the contingent hire offer letter

  • 1+ years of experience in administrative support

  • Active DoD Secret Security Clearance or ability to obtain an Interim Secret Clearance

  • Strong customer service skills

  • Strong oral communication and writing skills

  • Strong organizational skills and attention to detail

  • Ability to multi-task in a fast-paced environment and complete tasks within short time periods

Other preferred qualifications:

  • 3+ years of relevant experience

  • Associates or bachelor’s degree in business or technical field. A substitution for education may be filled with additional years of experience.

  • Green Belt Certification in Lean Six Sigma or related process improvement certification

  • Proficiency with Microsoft Office tools

 Pugh Associates is an Equal Opportunity Employer and provides opportunities without regard to race, color, religion, gender (including identity or expression), national origin, age, disability, marital status, veteran status, sexual orientation, or genetic information.

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